Retail Week - Sales Administrator (FTC - Perm) - London

Retail Week
Job function:
Administration & Support
Job type:
Fixed Term
London, UK
£ 0 - 0
Job ref:
Close date:
11 September 2018
We are looking for an ambitious, curious, clear communicator to provide administrative support to the finance and sales teams for all advertising, events and subscription activity in a contract - permanent role. This role will ensure efficient processing of orders and accurate invoicing using invoicing system Sales Force, Finance Force and Excel for reporting. 

The Role

  • Accuracy checking for all orders that have come through to the business.
  • Keep forward bookings up-to-date at all times by processing orders promptly.
  • Create and check excel reports to ensure accurate internal financial reporting of revenue.
  • Thorough ‘mark up’ of magazine on closing to ensure activity has taken place, looking into any issues and realising promptly,
  • To be the ‘gate keeper’ for booking forms ensuring 100% accuracy and clarity, including EU VAT numbers where required.
  • To run excel reports to view various data, create pivot tables and spread sheets that show clear and accurate information.
  • A thorough understanding of all sales support systems relevant to your role
  • Send voucher copies out within 1 day of issue being signed off
  • Liaise with credit control on all issues regarding invoice queries, accounts on stop, processing credit and re-invoices when required.  
  • Check billing details for all clients are accurate to ensure payment of invoices.
  • Organising and maintaining efficient filing systems for your magazines, marked up copies, and sign offs for approved revenue amounts.
  • Keep a centralised back issues cupboard with magazines filed and labeled clearly for easy access.
  • Helping out on occasional projects and events as requested.
  • Any reasonable additional tasks requested by your line manager.
  • Be a proactive member of the team: providing cover and support for team members for any periods of absence.
Your experience
  • Grade C GCSE or above in English and Mathematics
  • Previous experience in a busy office environment from an administration, sales support, customer service or finance role.
  • Must be competent with general computer use including Microsoft word and Outlook, with intermediate to excellent excel skills.
  • Capable of producing effective action plans, to-do lists and handover notes
  • Ability to prioritise at all times to ensure all deadlines are met
  • Process orientated
  • A logical, commonsense approach to all tasks
  • Shares information openly, honestly and effectively
  • Builds strong internal and external relationships effortlessly

We’re Retail Week. 

Retail Week is the leading authority on retailing in the UK, providing industry news, insightful analysis, comment and key data. We cover the entire UK retail sector, including, food, fashion, home and DIY, entertainment and general merchandise as well as e-tail, multi-channel, store interiors, finance, technology and property.
What we offer     
We offer our employees a great package of perks, including: 
  • 25 days of holiday per year – with the option to buy or sell between 1-5 days
  • Great learning and development opportunities
  • Bonus, Pension, Private Medical and Dental Insurance plans
  • Life Assurance; Income Protection and Critical Illness covers
  • Option to opt into the Ascential Shares Scheme
  • Volunteering opportunities
In addition, we offer flexible benefit packages that include Childcare Vouchers; Cycle to Work; Retail Vouchers; Gourmet Card; Gym Flex; Gadget Insurance, Health Assessments and Will Writing. 
We also place great importance on health, lifestyle and wellbeing consistently, in which you will have the options to fuel up on free fruit, attend yoga sessions, join our running club, or perhaps taking up on a lunchtime massages. 
More information provided on:
About Ascential 
Retail Week is a part of the Ascential group. 
Each of our products and brands has its own unique heritage and voice, but all align to one common goal: to enable an eco-system that better informs and connects the business world. 
Here at Ascential, we have a deep knowledge of our customers, their businesses and industries. Our aim is for our products – increasingly offered both face to face and online - to offer content and connections that professionals rely on for growth and value creation. 
Operating from 14 offices around the world, Ascential serves customers in more than 150 countries, providing local and global knowledge, connections and access. 
If we inspire you, why not join and inspire us?