Sponsorship Logistics Manager

Ascential Events
Money 20 20
Job function:
Job type:
Perm Full Time
London, UK
£ 0 - 0
Job ref:
Close date:
12 October 2017
Overview of Duties
  • Develop good solid on-going relationships with sponsors
  • Develop a working knowledge of the market in which sponsors are operating
  • Work with operations and web teams to ensure sponsor online portal is set-up and tested
  • Work with web team to build all sponsor profiles on the website, brochure & mobile app
  • Create a communication timeline of outreach to sponsors ensuring all important information and deadlines are relayed as well as keeping in touch with them on an individual level
  • Work with marketing team to create a marketing toolkit full of online resources such as customisable banners, email templates to invite clients and more
  • Encourage sponsors to utilise the marketing toolkit and promote their presence
  • Work with the operations manager to ensure all operational considerations and interfaces with third party suppliers are tightly coordinated
  • Manage sponsorship budget accounting for all items which have been sponsored and coordinating with operations manager to ensure there is no overlap
  • Own master spreadsheet as the up-to-the-minute bible of sponsorship and deliverables
  • Reviewing any items being sent externally that contain sponsor logos
  • Communicating any upsell potential to sales team
  • Coordinate the publication of sponsor post-event reports
  • Continually seek ways of improving best practice and service to sponsors

Experience Required     
  • Excellent oral & written skills
  • Excellent IT skills including MS Office
  • Ability to work quickly and efficiently
  • Ability to meet deadlines
  • Excellent organisation skills
  • Flexible in terms of working hours i.e. be prepared to adapt to the deadlines dictated by an event, especially around key milestone dates
  • Absolute precision in compiling documentation (website, Show Guide, manuals etc.)
  • International Travel is required
  • 2 -3 years client facing experience essential
  • 2 -3 years’ experience within the events and conference industry preferable