WGSN - Office Administrator - Hong Kong

Job function:
Job type:
Hong Kong
£ 0 - 0
Job ref:
Close date:
17 November 2017
Office Administrator - 3 Months FTC

WGSN gives creative-led businesses the solution to make better decisions.  Its strategic-level news and reporting cover all aspects of business and retail, from executive interviews to buyers briefings, retail store analysis and marketing best practice. Specific and accurate trend forecasts from five years ahead spark ideas and confidence to design the right product at the right time for our customers in fashion, technology, hospitality, branding and automotive sectors.

Ascential plc is a global business-to-business media company listed on the London Stock Exchange. We are a business-to-business media company connecting leading professionals in more than 150 countries through insightful market-leading Exhibitions, inspiring Festivals, and precise Informational Services. Within Ascential plc, the core business brands include WGSN, Ascential Events, Plexus and EMAP.
The Office Administrator will have good communication, organisational skills and a strong work ethic where they will need to be an adaptable.  They will be part of a regional HR and office team and we are looking for someone who is highly motivated, proactive and is keen to learn in a fast paced environment.
Key Responsibilities 
  • Provide full administrative support on a day to day basis to the office and other ad hoc duties across the region
  • Answer incoming calls and manage receptionist related duties like greeting visitors and manage deliveries appropriately
  • Support HR administration as guided by Human Resources Manager
  • Conduct basic source and research with various suppliers/vendors and conduct cost comparison
  • Track and initiate visa renewals and prepare related letters
  • Support office events and activities as required; provide office admin cover during leave of admin team
  • Provide cover to Executive Assistant on rest days
  • Prepare travel budget reports and other reporting using internal systems; prepare and track spreadsheets as needed
  • Maintain pantry and office stationery orders and supplies
  • Arrange travel and accommodation for internal visitors as needed
Desired Skills and Experience
  • Preferably degree qualified
  • Graduate caliber preferred with a minimum of one to three years’ of relevant experience ideally working in a HR/office administration capacity
  • Strong team worker, shares good ideas and best practice
  • Excellent attention to detail but able to work at a fast pace, dynamic and changing environment
  • Proactive and able to work on own initiative and autonomously
  • Able to handle a high volume workload  
  • Flexible, ‘can do’ attitude, customer focused and friendly
  • Strong communications skills in English and Mandarin
  • Proven experience of devising and maintaining administrative systems and procedures (HR system experience desirable).
  • Ability to demonstrate planning and show good initiative
  • Experience of working with sensitive and confidential data